Close VAT invoice

In AbaNinja, you can periodically settle your VAT (VAT) and close the respective billing periods (e.g. quarters). Closing a VAT period means that all entries for that period are final and the data serves as a guide for filling out the official form of the Federal Tax Administration (ESTV). After closing, no changes can be made to the entries of that period.

Benefits

• You get a clear summary of all VAT-relevant numbers per billing period, which significantly simplifies filling out the ESTV form.
• Closing ensures that no subsequent changes are possible, which increases accounting and VAT compliance.
• The closed periods are a prerequisite for the annual closing in AbaNinja. Only when all VAT periods of a fiscal year have been closed can the fiscal year be finally closed.

Procedure

1. If a quarter is still open, the "Close" field appears next to the print symbol.
2. Subsequently, a window appears with the note that the VAT period cannot be reopened after closing if you confirm with "Yes".
3. After confirming, the corresponding VAT period is marked as "Settled".

Hints and tips

• The function is only available with a paid subscription.
• Before closing a VAT period, check the checklist to see how the individual figures are composed. This ensures that all entries have been correctly recorded.
• A closed VAT period cannot be reopened. Therefore, make sure that all entries and corrections have been made before confirming the closing.
• The closing of the VAT billing is a prerequisite for the annual closing. Open VAT periods prevent the closing of the fiscal year.
• The view of the VAT billing serves only as a guide for filling out the ESTV form and cannot be submitted directly electronically.

Known problems

• A VAT quarter should be definitively closed but the "Close" button does not appear.
  Solution: Check if the preceding quarters have been closed.