Closing the fiscal year (year-end closing)

As a company, you must close your fiscal year once a year and close the fiscal year in AbaNinja. Closing the fiscal year is an important step to properly close the accounting and start the new fiscal year cleanly. In AbaNinja, this is done directly in the settings > fiscal year. With the three dots (°°°) at the desired year, you select the action "close fiscal year".

Benefits

• You prevent retroactive bookings in the closed year.
• The opening balance (assets and liabilities) is automatically carried forward to the new fiscal year.
• The accounting remains audit-proof and traceable.

Requirements

• The fiscal year can only be closed from February 1 of the following year.
• There must be no more entries on the transfer accounts 1090 and 1099. If there are, move these entries to the correct account (action: "move entry").
• There must be no open payments under Finances > Payments.
• The VAT billing for the corresponding year must be completed. Check under Accounting > VAT > VAT billing whether all four quarters are closed.
• In the balance sheet (Accounting > Report > Balance sheet) and the profit and loss account, the amounts at "unbooked result" (balance sheet) and "profit and loss account" (profit and loss account) must be identical. If there are differences, you must find the cause and correct it.

Balance carryforward

• After the closing, the end balances of the assets and liabilities are automatically carried forward as opening balances to the new year.
• Check under "Balance carryforward" in the fiscal year whether there is no difference. If there is, correct the amounts manually until the assets and liabilities match.
• The amounts for the liabilities must not be recorded with a minus sign.
• The profit or loss of the closed year appears on account 2979 (annual profit or loss). This amount must be manually transferred to account 2970 (profit carryforward or loss carryforward) in the new year (Settings > Accounting > Fiscal Years > Action > Balance Carryforward > Account 2970).

Important

• Once the balance carryforward shows no difference and the profit or loss carryforward has been correctly transferred, you can save and continue with the new year.
• After the fiscal year is closed, no more entries are possible in the closed fiscal year. The fiscal year cannot be reopened retroactively.

Reopening a fiscal year

The reopening of a closed fiscal year can only be done by the AbaNinja support. The reopening is chargeable and will be invoiced at CHF 200.- excl. VAT.

Checklist to download:

• Checklist_Year-End Closing_AbaNinja.pdf
• Checklist Conto annuale.pdf
• Liste de contrôle Clôture annuelle.pdf
• check list year-ending closing.pdf