Offsetting supplier credits

With AbaNinja, you can flexibly offset a released supplier credit with incoming payments or with open supplier invoices from the same address. Additionally, you can record a manual payment for the supplier credit. These features are only available with a paid subscription.

Function and process

• Open the desired credit you want to offset in the menu Suppliers > Supplier credits.
• Make sure the supplier credit has the status Confirmed. Only after approval can it be offset.
• After approval, the following options are available to you:
  • Offset with supplier invoices: You can offset the credit directly with open supplier invoices from the same address. To do this, click on Select in the "Open supplier invoices" section and select the appropriate invoices. The system automatically performs the offset and correctly posts it.
  • Offset with an incoming payment: In the lower area of the credit, you will find the option Enter payment. Here you can record an incoming payment by specifying the amount, payment method, and currency date. The payment is directly offset against the credit and the status is adjusted accordingly (e.g. "Paid" or "Partial payment").
  • Record manual payment: If you have received a payment that could not be automatically assigned, you can also record a manual payment for the credit. To do this, open the Finance > Payments section and select the appropriate credit to manually post the payment.

Benefit

• You always have an overview of open credits and their status.
• Flexible offsetting ensures up-to-date and correct accounting.
• Partial payments and offsets with multiple invoices are automatically taken into account and posted.

Notes and tips

• The credit must have the status Confirmed before it can be offset.
• You can offset multiple open supplier invoices at the same time with a credit, provided they come from the same address.
• Use the search and filter functions to specifically search for credits or open invoices.
• Check your subscription under Settings > Company > Subscription and Add-ons if the function is not available.
• In the Finance > Payments section, you will find an overview of all recorded payments and their status.

Tip:
Always offset credits as soon as possible with open invoices or payments to keep the status of your supplier accounting up-to-date and avoid double payments. This way, you always have control over your open items and benefit from efficient and transparent accounting.