Create a payment receipt

With the "Create payment receipt" function, you can manually record a payment receipt in AbaNinja that was not automatically imported via bank reconciliation. This is necessary if a customer has paid an invoice by bank transfer, cash payment, or credit card and the payment has not yet been automatically assigned.

Here's how to proceed

1. Navigate to Finances in the main navigation and select the Payments section.
2. Click the New Payment Receipt button in the top right corner.
3. Enter the following information in the capture form:
   1. Currency: CHF is selected by default.
   2. Amount: Enter the received amount.
   3. Payment method: Select the appropriate payment method (e.g. bank transfer, cash, Visa, MasterCard, etc.).
   4. Bank account: If multiple bank accounts are set up, select the appropriate account.
   5. Value date: Enter the date the amount was credited to your account.
4. Or select the appropriate invoice on the right in the search field that the payment receipt refers to. The invoice information is displayed.
5. Check the payment information (e.g. reference number) and click Book to save the payment receipt.

Benefits

• You efficiently clear open invoices and always keep track of paid and outstanding amounts.
• If necessary, you can send the customer a payment confirmation directly.

Notes and tips

• Use the function mainly for payments that could not be automatically assigned via bank reconciliation.
• Make sure to select the correct invoice so that the payment receipt is correctly booked.
• Overpayments can be recorded as donations or split among further open invoices of the same customer.
• Underpayments can be treated as discounts, discounts, or partial payments.
• The function is also suitable for manually entering cash payments or credit card payments if they are not automatically imported.
• In the Payments section, you can view all recorded payment receipts, filter them, and edit them manually.
• If a payment is not automatically assigned (status "to be processed"), you can manually assign it to an invoice or directly post it in the Payments section.