Create a payment outflow

In the Finance > Payments section, you can record payment outflows for your supplier invoices or credits in AbaNinja. A payment outflow documents that you pay an amount to a supplier or another external party. This can be done either as a manual booking or as a payment request for your e-banking.

To create a payment outflow

1. Navigate to Finance > Payments in the menu.
2. Click on New Payment Outflow in the top right.
3. Select the appropriate document (e.g. an open supplier invoice) in the left area. You can search by supplier or invoice number.
4. After selecting the document, the relevant payment information is automatically taken over and displayed on the right.
5. Complete or check the following fields:
   1. Amount: The amount to be paid is automatically taken over, but can be adjusted if necessary.
   2. Payment type: Select from various payment types such as bank transfer, cash, Visa Card, MasterCard, American Express or other debit/credit card.
   3. Debit account: Select the bank account from which the payment will be debited.
   4. Payment account: The recipient's target account is automatically set, but can be adjusted.
   5. Valuta date: Enter the desired execution date of the payment.
   6. Reference line/message: Optionally, you can add a reference or message.
6. Decide whether you want to book the payment outflow directly or save it as a payment request for export to e-banking.
7. Finally, click on Book to record the payment outflow.

Benefits

• You always have an overview of all outgoing payments and their status.
• By directly linking to your supplier documents, the accounting is automatically updated.
• With bank connection, you can send payment requests directly to e-banking or export them as a PAIN-XML file.
• Various payment types allow for flexible handling of payments.

Notes and tips

• Use the search and filter functions to quickly find open payments.
• With bank connection, you can send payment requests directly from AbaNinja to e-banking. Without connection, you export the payments and upload them manually at your bank.
• You can also record partial payments by adjusting the amount accordingly.
• The status of each payment (open, pending, done, to be processed) is clearly displayed. This way, you can see at a glance which payments are still open.
• Already completed payments are automatically booked and taken into account in the accounting.
• If there are any uncertainties or errors, payments can be cancelled and re-entered.
• Make sure all bank details are correctly recorded to avoid errors in payment processing. Check the details again carefully before completing.