Create a payment order

With the "Create Payment Order" function in AbaNinja, you can efficiently prepare payments to suppliers and directly transmit them from the application to your e-banking or export them as a payment file. This simplifies the management of your outgoing payments and ensures structured payment processing.

To create a payment order

1. Navigate to Finances in the menu and select the Payments section.
2. Click on New Outgoing Payment in the top right.
3. Select the appropriate supplier invoice in the left area. You can search by invoice number, supplier, or amount.
4. The payment details are displayed on the right. Check the amount, payment type (e.g., bank payment), debit account, payout account, and reference line.
5. Adjust the due date (payment execution date) if necessary.
6. Select whether you want to create a payment order or book the payment directly.
7. Save the order. The payment order now appears in the payment overview with the status "Open" or "Pending".

Benefits

• You always have an overview of all outstanding, planned, and completed payments.
• By directly transmitting to e-banking or exporting as a payment file (PAIN-XML), you save time and avoid errors when manually entering in online banking.
• Automatic booking ensures that your accounting is always up-to-date.

Notes and tips

• Use the search and filter function to quickly find the desired invoice.
• If you have a connected bank account, you can send payment orders directly to e-banking. Without a connection, you export the payments as a file and manually import them into e-banking.
• The status of a payment automatically changes once the transfer is executed in e-banking (e.g., from "Pending" to "Completed").
• You can export or send multiple payment orders at the same time to efficiently process collective payments.
• Make sure all payment information (such as IBAN and reference) is correct to avoid rejections by the bank.
• Completed or archived payments can always be viewed to trace your payment history seamlessly.
• If you regularly make payments to the same supplier, check the possibility of storing supplier master data with bank details. This automatically suggests payment information and saves you even more time when creating orders.