Receive invoices with AbaNet

With the paid add-on AbaNet, you can receive supplier invoices (e.g. as PDF) directly and automatically in AbaNinja, without having to manually import them. Your suppliers send the invoices to a special, virtual email address that is associated with your AbaNinja account. The received invoices then automatically appear in the Supplier Documents section and can be further processed there.

Function and process

• After activating the AbaNet add-on in your account, you will find the email address required for receiving invoices at:
  Settings > Company > Subscription and Add-ons > AbaNet.
• Pass this email address on to your suppliers. Alternatively, you can set up a forwarding or alias in your email system so that you can continue to appear with your own company domain (e.g. invoice@yourcompany.ch).
• As soon as a supplier sends an invoice to this address, the document is automatically stored in the Supplier Documents > Drafts menu item.
• You can now check, supplement, approve and process the invoice for payment as usual.

Benefits

• You save time as the manual import of supplier invoices is no longer necessary.
• The digital storage and automated process reduce error sources and increase efficiency in your accounting.
• You always have an overview of all incoming supplier invoices and their status.

Notes and tips

• The activation and costs of the AbaNet add-on are explained in the Swiss21 portal or in the helpdesk. Check in advance whether the module is included in your subscription or whether it must be booked separately.
• The virtual email address is specific to your account. Only pass this on to trusted suppliers.
• You can set up a forwarding in your email system so that invoices sent to your usual company address are automatically forwarded to the AbaNet address.
• Regularly check the Supplier Documents section to process new invoices in a timely manner.

Tip: Use the option to set up an automated process for your suppliers so that all invoices go directly and without media disruption into your AbaNinja. This optimizes your digital workflow and saves valuable time in accounting.