Import and pay QR invoices

Since the end of June 2020, the QR invoice has been the standard for payments in Switzerland and has replaced the previous red and orange payment slips. In AbaNinja, you can easily import, approve, and pay supplier invoices with a QR payment part. When importing such an invoice, the payment information is automatically read from the QR code and taken over for the payment order. You do not have to meet any special requirements - the import and payment work as usual.

Benefits

• You save time as the payment data (such as IBAN, amount, recipient) are automatically recognized and taken over.
• The risk of transmission errors when typing in manually is eliminated.
• The further processing, approval, and payment of the supplier invoice takes place seamlessly in the usual process of AbaNinja.

Prevention of misuse

With the QR invoice, in addition to many advantages, new risks also arise, such as manipulations in the QR code. In rare cases, the data in the QR code may differ from the printed information. To protect you from such fraud attempts, AbaNinja automatically checks whether the data in the QR code matches the visible information on the payment part. If there is a discrepancy, you will receive a notification directly in the system.

Please note: The final responsibility for the execution and correctness of the payment orders still lies with you. The integrated checking mechanism offers an additional security level, but cannot detect all manipulations with absolute certainty.

Hints and tips

• You do not need any special settings or additional modules to import QR invoices.
• Check the payment information carefully if you receive a warning message before releasing a payment order.
• Use the option to save new or different bank details directly at the address.
• The QR payment part also facilitates the later reconciliation of payments, as reference numbers and amounts can be clearly assigned.
• Archive completed supplier invoices to keep an overview - even archived invoices can be restored at any time.

Tip: Use the automatic import and intelligent checking to make your processes safer and more efficient. However, always check the plausibility of the payment data, especially with new or unfamiliar suppliers.