Which entries are automatically created when invoicing customers?

You will find all automatically generated bookings for your customer invoices in the "Journal" section. Here is an overview of when and how these bookings are triggered.

Benefits

• You save time, as all standard and special cases are automatically booked.
• The accounting always remains up-to-date and correct.
• You always have an overview of open items and payments.

Customer invoice - standard case

• Creation of a customer invoice:
  As soon as you send a customer invoice by email, an automatic booking is created in the journal. This booking records the amount of the claim on the debtor account and the turnover on the corresponding revenue account.
• Payment of a customer invoice:
  As soon as the invoice is paid - either manually, through bank reconciliation or by importing a payment file - the open amount is automatically written off. The payment is booked to the corresponding bank account and the debtor account is balanced.

Import of customer invoices

• Import and dispatch:
  Even imported invoices are automatically booked as soon as they are sent by email or printed.
• Payment:
  The payment of an imported invoice also triggers an automatic booking.

Customer invoices - special features

• Invoice with discount:
  Discounts can be granted generally or on a product level. After sending the invoice by email, the booking including the discount is automatically created.

• Partial payment:
  Two automatic bookings are triggered when a partial payment is made:

  • After receipt of the partial payment (partial amount)
  • After the balance is paid off

• Payment with discount (remaining amount as discount):
  If an invoice is paid with the remaining amount as a discount, the automatic booking is made when the payment is received.

• Payment with discount (remaining amount as discount):
  When an invoice is paid with a discount, the discount amount is automatically booked as an expense as soon as the payment is received.

• Payment with donation:
  If a partial amount is booked as a donation, the automatic booking is made when the invoice is sent.

Cancellation

• Cancellation of a customer invoice:
  If an invoice is cancelled (via the action in the invoice overview), it is reset to the "Draft" status and the corresponding cancellation booking is automatically created.
• Cancellation of a customer payment:
  The cancellation of a payment in the payment archive also triggers an automatic counter booking.

Notes and tips

• Account suggestions:
  The accounts used for automatic booking can be adjusted in the settings under "Account suggestions".
• Archiving:
  Archiving an invoice or payment does not trigger a booking.
• Transparency:
  All automatic bookings are traceable in the journal and can be viewed there.