Offsetting of credit notes and invoices

In AbaNinja, you can directly offset open customer invoices with existing credit notes from the same customer. This feature is available in the detailed view of an invoice once the invoice is no longer in draft status (e.g. "Sent", "Due" etc.) and both the invoice and the credit note are addressed to the same address. The offsetting is treated as a payment on the system side and automatically booked to a special auxiliary account (9942 "Debi offsetting credit notes"). This serves to correctly calculate and display in the open item list and accounting.

Procedure

1. Open the desired invoice in the detailed view.
2. Select the action "Offset with credit note".
3. All open credit notes that can be offset with this invoice are displayed.
4. Select the desired credit note(s) and confirm the offsetting.
5. The offsetting now appears as a payment on the invoice and is booked accordingly in accounting.

Notes and tips

• An offsetting is only possible if the invoice and the credit note are addressed to the same address and the invoice is no longer in draft status.
• The offsetting does not replace a payment, but reduces the outstanding amount of the invoice by the credit note amount.
• The booking is done automatically to the auxiliary account 9942, you do not have to do anything else.
• You can always trace the offsetting in the journal and in the open item list.
• Credit notes are always separate documents, even if they were created from an invoice. The status of the original invoice does not change automatically due to the credit note.