Automatic Payment Matching

In AbaNinja, you have the option to link your bank account so that account movements can be automatically imported. Alternatively, you can also manually import CAMT files, which are exports of your account movements from e-banking. Once payments are imported – whether automatically or manually – the system attempts to automatically match these with open documents such as customer invoices, customer credits, or supplier invoices. The automatic matching occurs when the amount and QR reference line of the imported payment match with an open document. In this case, the document is automatically marked as paid or completed. Payment orders in the "Pending" status are also marked as "Completed" after the transfer. If the data does not match, these payments must be manually processed further.

Benefits of automatic matching

• Time savings through automatic assignment of payments to the corresponding invoices or documents.
• Avoidance of errors through manual assignment.
• Clear management of open and paid invoices.
• Automatic updating of the payment status, which simplifies accounting.

Tips and hints

• For automatic matching, it is important that the correct payment information, especially the QR reference line (for QR invoices), is recorded on the invoices.
• If there is no bank connection or the automatic assignment does not work, you can manually assign payments or directly post them.
• Manual postings are also possible for bank charges, cash payments, or other incoming and outgoing transactions.
• Completed payments can be found under "Completed" in Finances > Payments.
• The bank connection can be set up permanently (automatic import of account movements daily) or temporarily (manual synchronization).
• If there are problems with the automatic matching, please check whether the payment data on the invoice and in the payment receipt match.

With this feature, AbaNinja supports you in automating your payment processes and making accounting more efficient.