Account assignments

With account assignments, you specify which accounting accounts AbaNinja uses automatically for certain transactions, such as payments, collective accounts, or VAT entries. This way, you control which account a cash payment, bank payment, credit card payment, collective account, or a specific VAT type is posted to.

Account assignment structure
In the overview, you see per account assignment the type (e.g. payment type or collective account), the specific payment type (e.g. cash, bank, credit card, foreign voucher), the assigned accounting account, and if applicable the currency. You can create new assignments or adjust existing ones to your own chart of accounts using "Create account assignment".

Types and examples
Each account assignment is based on a type, which specifies which additional fields are required.

• Type payment type: assigns a payment type (cash, bank, card, PayPal, TWINT, voucher, bad debt, donation, etc.) to an accounting account; for "bank", you also select the bank account and optionally the currency.
• Type collective account invoices / credits: defines debtor collective accounts for customer invoices and customer credits, if necessary separated by currencies (e.g. CHF and EUR).
• Other types such as VAT revenue, VAT expense, input tax, currency adjustment, rounding differences, closing balances, standard revenue or standard expense are also linked to suitable accounts of your flexible chart of accounts.

Recording an account assignment
When recording, you first select the type (e.g. payment type) and then the specific payment type (e.g. bank or cash). Then, depending on the type, you select a bank account, a currency, and the desired accounting account and save the account assignment. All future transactions with this payment type will then be automatically posted to the stored account.

Benefits of a flexible chart of accounts (Hints and tips)
While all accounts are freely definable in a flexible chart of accounts, the account assignments are often not fully documented and must therefore be manually built up. Proceed systematically (first cash, main bank accounts, collective accounts, VAT accounts, exchange rate differences) and check a few test cases after setting up to ensure reliable automatic posting.